Multinational energy company engaged in oil & gas activities is looking for the following position for their offices in Podgorica:
Administrative Support Specialist
Main Job Functions
Key activities
- To provide comprehensive day-to-day assistance to the Managing Director on organizational & administrative issues, including special requests requiring confidentiality and urgency. Collaboration with Senior Management on contract holding/administration and various analytical data preparation.
Key Responsibility Areas
- Preparation and dissemination of organizational notices, internal communication and other relevant documentation in Montenegrin or English language according to company standard as required;
- Set up of company documental archive in order to be able to search and deliver the requested documentation;
- Ensures that all the in/out documents are promptly distributed and filed;
- Handling request of materials and services, work orders, job orders and other documentation related to the organization of the office;
- Assisting Senior Management with the support of HR Milan with Human Resources processes in term of planning, development and training, employee benefits and organization both for local and expatriate employees;
- Management of employment contracts and secondment contracts in compliance with employment legislation and company policies, with the support of HR Milan;
- Liaising with various internal and external interface (HQ, Authority, Real Estate, tax department) in order to support the Senior Management in the start-up of the Company;
- Being the primary interface for new hired employees for induction in the company and general service support;
- Arranging travel, visas, permits and accommodation for local and expatriate employees, in accordance with legislation and company policies.
Candidate Specifications
- Communication & interpersonal skills;
- Initiative, proactivity;
- Strong willingness to learn and strong dedication;
- Focus on result;
- Team player;
- Ability to work in multicultural environments;
- Demonstrates integrity and confidentiality;
- Accuracy, Diligence.
Qualifications
- High school / College graduate level
- Advantageous Qualifications/Experience
- Previous similar experience
- Proficient in oral and written English and preferably Russian; Montenegrin mother tongue
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Educational Qualifications
- High school / College graduate level
Expected start date
Recruitment and Selection process is conducted by HR Agency Career team at Gi Group Company.
If interested, we kindly ask you to provide your CV and cover letter in English language.
CV should be sent until March 1, 2018.
Only short-listed candidates will be contacted.
