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PA to Sales & Marketing Director

Tivat, Crna Gora 23. jun 2018.

Porto Montenegro

PA TO SALES & MARKETING DIRECTOR

 

Porto Montenegro is looking for a driven, motivated and confident Personal Assistant, to provide an efficient and responsive administrative and logistical service to Sales & Marketing Director, helping him to manage and prioritize his time. In this role, you will also be responsible for coordinating day-to-day office operations and providing full secretarial assistance to the management team in order to ensure organizational effectiveness and efficiency.

 

Key responsibilities may include: 

  •  Dealing with day to day administrative duties to enable smooth running of the office;
  • Calendar management;
  • Composing, editing and proofreading documents and correspondence that may vary in scope and complexity;
  • Coordinating travel logistics including but not limited to: flight reservations, ground transportation, lodging, dining reservations etc.;
  • Managing meeting logistics including but not limited to: calendar invitations, conference room reservations, preparation of meeting material, catering, scheduling of conference bridge as needed etc.;
  • Taking minutes at meetings ensuring all key points are captured, summarised and effectively presented;
  • Assisting in preparing and editing presentations;
  • Preparing, collecting and/or summarizing a variety of documents related to ongoing departmental projects, such as reports, policies, analyses and spreadsheets;
  • Facilitating departmental workflow as assigned by Director, including follow-up and follow-through to completion on all agreed actions;
  • Serving as liaison with employees/external parties, maintaining credibility, trust and support;
  • Maintaining a comprehensive filing and archiving system to ensure instant retrieval of documents;
  • Identifying needs of Director and wider departmental team ahead of time, ensuring any issue is anticipated and communicated;
  • Administration office backup/support;
  • Managing special projects as assigned;
  • Performing other duties as assigned by supervisor.

 A successful Personal Assistant will have the following:

 

  • Immaculate English skills (both spoken and written)
  • Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • High level of proficiency with the Microsoft Office suite of products (Word, Outlook, Excel, PowerPoint, etc.)
  • Ability to interact effectively and professionally with clients, partners and employees at all levels, including high level executives
  • Keen sense of courtesy, tact and discretion 

Special Requirements and Education:

  • University degree
  • Three to five years of experience as an administrative support
  • Understanding of exceptional customer service
  • Long-term career interest as a Personal Assistant with demonstrated longevity in previous roles

 

If you meet all of the above criteria then please visit http://careers.portomontenegro.com/#home
for details on how to apply.


All applications must be in English.

Deadline for applications is 12 noon, Friday 8 June 2017

Porto Montenegro