PA TO SALES & MARKETING DIRECTOR
Porto Montenegro is looking for a driven, motivated and confident Personal Assistant, to provide an efficient and responsive administrative and logistical service to Sales & Marketing Director, helping him to manage and prioritize his time. In this role, you will also be responsible for coordinating day-to-day office operations and providing full secretarial assistance to the management team in order to ensure organizational effectiveness and efficiency.
Key responsibilities may include:
- Dealing with day to day administrative duties to enable smooth running of the office;
- Calendar management;
- Composing, editing and proofreading documents and correspondence that may vary in scope and complexity;
- Coordinating travel logistics including but not limited to: flight reservations, ground transportation, lodging, dining reservations etc.;
- Managing meeting logistics including but not limited to: calendar invitations, conference room reservations, preparation of meeting material, catering, scheduling of conference bridge as needed etc.;
- Taking minutes at meetings ensuring all key points are captured, summarised and effectively presented;
- Assisting in preparing and editing presentations;
- Preparing, collecting and/or summarizing a variety of documents related to ongoing departmental projects, such as reports, policies, analyses and spreadsheets;
- Facilitating departmental workflow as assigned by Director, including follow-up and follow-through to completion on all agreed actions;
- Serving as liaison with employees/external parties, maintaining credibility, trust and support;
- Maintaining a comprehensive filing and archiving system to ensure instant retrieval of documents;
- Identifying needs of Director and wider departmental team ahead of time, ensuring any issue is anticipated and communicated;
- Administration office backup/support;
- Managing special projects as assigned;
- Performing other duties as assigned by supervisor.
A successful Personal Assistant will have the following:
- Immaculate English skills (both spoken and written)
- Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- High level of proficiency with the Microsoft Office suite of products (Word, Outlook, Excel, PowerPoint, etc.)
- Ability to interact effectively and professionally with clients, partners and employees at all levels, including high level executives
- Keen sense of courtesy, tact and discretion
Special Requirements and Education:
- University degree
- Three to five years of experience as an administrative support
- Understanding of exceptional customer service
- Long-term career interest as a Personal Assistant with demonstrated longevity in previous roles
If you meet all of the above criteria then please visit http://careers.portomontenegro.com/#home
for details on how to apply.
All applications must be in English.
Deadline for applications is 12 noon, Friday 8 June 2017