Position purpose: The Finance & Administrative Manager will provide financial and administrative management, overseeing all financial and contractual aspects for EIG bussiness. S/he will ensure that the financial, contractual and administrative reports are compatible with standard accounting practices and follow EIG rules and regulations.
Key duties and responsibilities:
- Responsible for the compiling, protocoling, archiving of the documentation of the company.
- Represents the company in eventual controls in company premises by state institutions: Taxes, State Labour Inspectorate etc.
- Maintains the employees personal files and related documentation.
- Orients new hired staff including induction training.
- Preparation of payroll for full-time & part-time staff.
- Strong collaboration with HR and Legal departments in relation to employees, client contract and related issues, according to established procedures.
- Oversee day-to-day coordination of financial activities ensuring cost efficiency.
- Examine all financial documents (expense reports, invoices, purchase orders, contracts) to ensure completeness, accuracy, and validity of financial data, as well as allowability in accordance with terms and agreement of the award and EIG financial systems and procedures
- Responsible for managing warehouse & logistics:
- Ensures that the proper filing systems are in place, both on paper and electronically, facilitate the work of external audits
- Ensures that financial records are properly maintained and readily available during audits.
- Manages office petty cash disbursement, receipt, and reconciliation and assume the role of cash custodian.
- Provides administrative support to EIG staff.
- Provide guidance to EIG team members regarding office operations in compliance with EIG procedures and policies.
- Responsible for preparing/reporting monthly documents according company internal instructions on each 5-th of the following month:
Qualifications and Requirements:
- Master’s degree in Finance, Accounting, Business Administration, or relevant field.
- Excellent financial and accounting skills, with about five years of experience with financial analysis, financial reporting, cash flow analysis.
- Previous direct supervisory experience of professional and support staff.
- Experience implementing finance and accounting policies, procedures.
- Demonstrated ability to effectively manage several major activities simultaneously.
- Demonstrated ability to work both independently and with a team.
- Able to handle employee salaries with confidentiality.
- Excellent communications skills.
- Depth knowledge in financial software applications and Microsoft Office.
- Demonstrated excellence in oral and written English.
- Willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization.
