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Job Title: Personal Assistant/Office Manager
Engagement: Full-time
Location: Montenegro, Tivat
About Montenegro Charter LTD
Location: Montenegro, Tivat
Montenegro Charter is an internationally recognised broker based in Tivat, Montenegro, with decade-long experience in the yachting and jet industry (including both renting and selling). Montenegro Charters’s team has worked with the most prestigious brands in the world and is catering to the most exclusive clients.
About the position
Montenegro Charter is currently seeking an experienced Personal Assistant/Office Manager who will be responsible to coordinate company’s and CEO’s day-to-day operations including but not limited to customer relationship management, contracts, administrative duties, preparation of reports and social media materials, mailings, updating fleet and booking information in different databases, data entry and data tracking, etc.
This is a fantastic opportunity to become an integral part of a thriving business in one of the world's most captivating industries.
This is a fantastic opportunity to become an integral part of a thriving business in one of the world's most captivating industries.
Responsibilities:
- Assist the CEO with day-to-day tasks - manage emails, calls, and messages - providing prompt responding to client's or other requests with professionalism and accuracy
- Follow company processes and efficiently handle and organize CEO’s appointment schedule and calendar
- Organize and attend meetings, take thorough notes, assist in prioritizing tasks, follow up on action items to keep everyone informed and maintaining a smooth workflow to meet deadlines
- Organize CEOs business and private events, conferences and travel schedules and prepare itineraries and all logistics involved (equipment, catering, hotels, transport, arranging visas if applicable, etc.)
- Provide administrative and operational support to the sales team and assist with clients tasks - coordination with the whole team.
- Engage and build relationships with current and potential clients to promote both new and used boat sales.
- Keep the office well-organized, ensuring supplies and documents are stocked, billings are in order, and operations run smoothly
- Assisting the CEO and the team in content creation for social media platforms, particularly Instagram and LinkedIn, to promote the CEO’s business activities and the brand
- Manage the CEOs personal calendar/schedules and tasks
- You should have at least 2 years of direct hands-on experience in an administrative support position such as an executive assistant, administrative assistant or office manager.
- Bachelor's degree, preferably in Economics, Social Sciences, or a related disciplines
- Proficient in English (written and spoken), Russian and other languages are advantageous
- Strong organizational skills, excellent communication and interpersonal abilities
- Driving License, B category
- Advanced knowledge of Google Workspace, Office 365, Slack, Zoom, and other productivity and collaboration tools
- Knowledge of Canva or similar graphic design tools for creating social media posts
- Familiarity with CRM systems is a plus
- High season working schedule: April - October, on-site Tivat client-centric schedules and working hours; Low season: November - March, on sight - flexible working hours upon agreement
- The ideal candidate will be flexible and available to work outside of regular business hours, such as during urgent situations, project deadlines, or other business-critical needs.
- Strong communication skills, initiative, and a positive attitude.
- A team player with a sales-oriented mindset.
- Available to travel if required
- Opportunity to work and learn in the vibrant industry, in collaborative and supportive work environment with open feedback culture
- International working environment
- Fully equipped office in super yachts marina
- Flexible work arrangements, not a classic 9 to 5 job
- Comprehensive training programs if needed
- Competitive compensation with growth opportunities
- Comprehensive benefits including a company mobile phone and computer, coverage of job-related travel expenses.
Candidates can send their CV and apply via email: info@montenegrocharter.com
Montenegro Charter Limited d.o.o.
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